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Santa Clara County ARES®/RACES/ACS

Training Coordinator - Position Duties and Responsibilities

Acronyms Used

  • ADEC - Assistant District Emergency Coordinator (ARES)
  • CPH - Credentialing Program Handbook
  • DCRO - Deputy Chief Radio Officer (RACES)
  • DPS - Sunnyvale Department of Public Safety
  • DSW - Disaster Service Worker
  • MAC - Mutual Aid Communicator Endorsement
  • OEM - Santa Clara County Office of Emergency Management

Background

The Training Coordinator is a member of the Santa Clara County ARES/RACES leadership team. He or she reports to the DEC/CRO and works as a team with the other ADECs/DCROs to support the goals and objectives of the organization.

The Training Coordinator is responsible for planning and overseeing the execution of the training program.

Requirements

  • Holds a County DSW and a MAC Endorsement (Background Check).
  • Holds several advanced Credentials and has a good understanding of the CPH and how the training program supports the credentialing of radio operators.
  • Has experience in presenting and/or classtroom instruction, and is an instructor for SCCo ARES/RACES/ACS.
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Duties and Expectations

  • Create a yearly calendar of training classes and events by October of the previous year.
  • Coordinate with assigned instructors, other ADECs, and the CRO on class and event dates.
  • After the calendar is approved, post the sign-up pages on the website for all classes, meetings, and events.
  • Update and add sign-up pages as needed throughout the year.
  • Reserve classrooms well in advance: about 5-6 months in advance for the Sheriff’s Auditorium and the Sunnyvale DPS training rooms.
    • Work with County OEM for Sheriff’s Office or EOC use.
    • Work with Sunnyvale DPS for any of the Sunnyvale classrooms (old and new classrooms, and Fire Station 5).
  • Before each class held at Sunnyvale DPS, verify that there is a designated host to open the room and check-in participants.
  • After each class, record participation on the website and remind participants via email if their class evaluation is missing.
  • Hold a Master copy of current and past versions of all classroom slides, and related training material.
  • Manage the quarterly message passing practice to verify a host is available and that practice meessages have been provided for posting to the website a minimum of one-week before the scheduled date.
  • Identify potential classroom instructors and participate in their vetting process.
  • Respond to emails addressed to the Training Coordinator, answer questions or providing guidance as needed. Refer questions you cannot answer to the appropriate person and make sure that a response is provided.
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